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Allocations for Temporary FTE and Teaching Assistants_ How ...

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Allocations for Temporary FTE and Teaching Assistants:How Do They Work?
Presentation to ABATuesday, January 12, 2010
Kathy FarrellyDirector, Budget and Financial ManagementOffice of the Senior Vice Chancellor, Academic AffairsEmail:kfarrelly@ucsd.eduPhone: x22565
Today’s Topics
TA FTE AllocationOverview of fundingmodelDescription of formulaReview of variables and data sourcesTemporary FTE AllocationOverview of funding modelDescription of formulaReview of variables and data sourcesQuestions
TAFTE Allocation
Provides fundingto hire teaching assistants for undergraduate courses and graduate coursesAnnual allocation made by SVCAA todepartments and collegesThe allocation is fungible to use forTAs or temporary facultyThe methodology for the allocation is approved by the PRCChanges to the methodology can be requested by departments through their dean’soffices
TA FTE Allocation
Three funding allocations:Allocation for undergraduate courses taught during FWSAllocation for graduate courses taught during FWSAllocation for undergraduate courses taught in summer
TA FTE Allocation - Undergraduate
TA FTE = 95% x (enrollment – faculty debit) / (PRC ratio * 4)Enrollment is an average of the prior spring, fall, and winter quarter enrollmentsFaculty debit is the total faculty FTE (perm & temp) multiplied by 20The PRC ratio is a student-to-TA ratio for the department, established by the PRC, with the assumption that 1 TA FTE is able to teach 4 sectionsThe model is funded at 95%, except for writing programs which are fully fundedA reserve is maintained to deal with enrollment fluctuations, and is allocated in winter quarter
TA Allocation - Enrollments
Enrollment is counted in the department or program where the course is taughtCount enrollments in all courses numbered from 1 through 194, excluding independent study courses and seminar courses (87, 90, 192)Enrollment in some courses (primarily languages and writing) is adjusted for units
TA Allocation – PRC Ratios
Arts & Humanities, 32Biological Sciences, 28.20Engineering, 18Physical Sciences, 28.20Social Sciences, 32Languages, ranges between 15 and 21.48
TA FTE Allocation -Graduate
TA FTE = 95% x (enrollment – course debit) / (student-to-TA ratio * 4)Enrollment includes only lecture courses that have more than 20 students and is an average of the prior winter, spring, and current fall enrollmentCourse debit is 20 times the number of counted courses with enrollments greater than 20 studentsThe student-to-TA ratio is set at 30 students, with the assumption that 1 TA FTE is able to teach 4 sectionsFunding is provided if the need is 0.05 FTE or more
Timing of TA Allocations
Preliminary allocation for the following year is made in winter quarter, using the enrollments from the prior spring, fall, and winter and the current year faculty FTEAllocations from the reserve are also made during winter quarter, using the same enrollment and faculty FTEFor growing departments, the final allocation for the current year will be the same as the preliminary allocation for the following year
TA FTE Allocation
Questions?
Temporary FTE Allocation
Provides funding for the teaching of undergraduate coursesAnnual allocation made by SVCAA to divisions and collegesThe allocation is fungible to use for temporary faculty or TAsThe methodology for the allocation is approved by the PRCChanges to the methodology can be requested by departments through their dean’s office
Temporary FTE Allocation
Three Components of the AllocationUnmet course needProgrammatic FTEWriting/core programs & Linguistics languageSalary adjustment for continuing lecturersFunding provided to make up the difference between the salary rate used in the allocation and the annual salary of the continuing lecturer
Calculation of Unmet Course Load
For each department or program in a division:Count scheduled undergraduate courses offered over three quarterSubtract courses that could be covered by the ladder-rank facultyAdd course credit for faculty on sabbaticalThe balance is the unmet course load
Calculation of Temp FTE Funds for Unmet Course Load
Divide the unmet course load by the temporary faculty workload to obtain the temporary FTE needMultiply the temporary FTE need by the approved annual salary rate to determine the formula funding for each departmentThe unmet need funding for all the departments and programs in a division is the base allocation for the division
Formula Used for Unmet Need Calculation
Calculation of Department Temp FTE Need:$$ = S x [C – (F x FW) + (F/9 x FW)] / TWwhereS = Annual Salary Rate for LecturersC = Count of Scheduled Courses in 3 QuartersF = Ladder-Rank Faculty FTEFW = Faculty Workload (ranges from 2-3 courses)TW = Temporary Faculty Workload (either 6 or 8 courses)
Unmet Course Load
Example of Calculation of Department Temp FTE Need
PsychologyCourses (C) = 100.50Faculty FTE (F) = 29.49Faculty Workload (FW) = 2.5Temporary Faculty Workload (TW) = 8Salary Rate (S) = $55,745$$ = S x [C – (F x FW) + (F/9 x FW)]/TW= 55,745 x [100.50 – (29.49 x 2.5) + (29.49/9 x 2.5)]/8= $241,933
Review of Main Variables
Course Counts (C)Faculty FTE (F)Departmental Workload (F x FW)Sabbatical Credit (F/9x FW)Temp FTE Workload (TW)Salary Rate
Faculty Workloads
Sciences and engineering departments, 2Arts and humanities departments and programs, 3Social sciences departments and programs, 3ExceptionsMath, 3Cognitive Science and Psychology, 2.5
Temporary FTE Workloads
Unit 18 workload policyAnnual course load of 9 courses for 1.00 FTEModel provides slightly richer funding to recognize higher salary costs in some unitsSciences and engineering, 6 courses per FTEArts and humanities, 8 courses per FTESocial sciences, 8 courses per FTEExceptions: Math, 8 courses; Econ, 6 courses
Salary Rate for Temp FTE
Value of each FTE is currently based on a step in the Unit 18 salary scale09/10 calculation uses a salary rate of $55,745Rates are adjusted annually, or whenever salary range adjustments occur
How Courses Are Counted
Courses offered by departmentsare credited to the department where the course is taught, whether it is taught by a LRF or lecturerCourses offered by interdisciplinary programs and taught by a LRF are credited to the faculty member’s home departmentCourses offered by interdisciplinary programs and taught by lecturers are credited to the program
How Courses Are Counted
The count given to a course is determined by three factors:Course Load Factor“Footnote” FactorsSize Factor
Course Load Factor
Course workload is determined as part of Unit 18 appointment policiesDefault workload value for a course is 1.0Some courses, usually lab courses, have a workload value greater than 1.0Some courses, usually those with fewer than 4 credit units, have a workload value less than 1.0All 1-unit courses are assigned a value of 0.33 in the calculation of course counts
Footnote Factors
Independent study type courses are factored at 0, including courses numbered 98, 99, 195, 197, 198, 199 and all courses with instruction type INOne-unit seminars are factored at 0, including 87, 90, 192, and XL sectionsCrosslistedcourses are assigned factors according to how many departments list the course (e.g., 0.5 for a course cross-listed in two departments)Co-taught courses are assigned factors according to how many instructors teach the course
Size Factors
All courses with enrollment less than 6 are factored at 0All courses with enrollment of 200 or more are factored at 1.5Possible change being considered for 11/12:All lower division courses with enrollment less than 12 would be factored at 0All upper division courses with enrollment less than 8 would be factored at 0
Timing and Updates of Allocation
NovemberPreliminary allocation is calculated for the next academic year, usingPrior year’s course data (FWS)Current year’s faculty FTEMayAllocation is updated, using more recent course data (prior Spring, current year Fall, Winter)SeptemberAllocation is updated, reducing faculty FTE for separations, adjusting the annual salary rate, and adjusting the salaries for the continuing lecturers
Temporary FTE Allocation
Questions?

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Allocations for Temporary FTE and Teaching Assistants_ How ...