State of Arkansas

University of Arkansas Travel Program
State Policy Changes:
Recent Changes include:Federal Per DiemAirfare advance purchasePreferred SeatingBag FeesTravel Advance for lodgingRental Car Contract (Mandatory)Trip optimizer tool available for rental carMileage rate remains $0.42 per mile, differs from federal reimbursement rate
State of Arkansas Travel Card
Business Sponsored Credit CardVendor: US BankExtended credit limits available for group travelAdministrative Card: Expensing occurs upon monthly billing cycleTraveler T-card: Expensing occurs upon filing of the claimFraud protection offeredCommon carrier life insurance, rental insurance, baggage insurance provided
Fly America Act
Required policy when using federal funds for purchase of international airfareUS flag air carriermustbe usedGuidelines when US-flag carrier is unavailableUS Flag Carrier doesn’t operate between service portsUS Flag Carrier does operate but waiting period exceeds 15 days, or is inadvisable due to medical/safety reasonsLimit by using an available US flag vessel to the farthest interchange point or use a foreign flag vessel nearest to an interchange point with a US Flag CarrierSee the US Dept. of State websitefor furtherinformation:http://www.state.govorhttp://www.state.gov/documents/organization/88662.pdf
Airfare
Primary Supplier: Carlson Wagonlit Travel, Rep. HeatherBeard 877/[email protected](optional contract)Tools Available:Online booking and comparison of various airlines using the Carlson Wagonlit “Get There” booking toolPre-negotiated discounts and excellent service by primary suppliersAutomated tracking of unused credits/vouchersEmergency rebooking services via phone after hours
Trusted Traveler Programs
Offered by US Customs and Border ProtectionGlobal Entry (flux) (Global Entry)Sentri (US and Canada)Nexus (US and Mexico)Application process can include written application, non-refundable payment, in person interview requiredGo tocbp.gov/xp/cgov/travel/trusted_traveler/for further detailsUniversitymaythe cost of application in the event of frequent travel and business expense justification
Rental Car
The State of Arkansas has a mandatory rental car contract with Enterprise/NationalMust use this contract unless a car is unavailable in the type/size needed or a Enterprise/National location is not available at the airportEnterprise contract includes to cost of insurance with no deductibleOnline booking available using billing codeTrip optimizer tool and pricing information available at:http://travel.uark.edu/746.php
Need Help?
Contact the Travel Officetravel.uark.eduKaren M JonesPh:479/575-8414Email:[email protected]:479/575-7951Ph:479/575-5363Email:[email protected]:[email protected] email account: [email protected]