Department of Social Welfare and DevelopmentPROTECTIVE SERVICES BUREAU
Guidelines in the Implementation of Protective Services for theGrassroots Participatory Budget Process (GPBP)
Rationale
All projects to be identified for theGPBmust contribute to the priorities of the national government such as provision ofbasic social services and attainment of the MDGincluding poverty reduction; hunger mitigation and elimination; job generation and inclusive local economic development and climate change adaptation/mitigation and disasterpreparedness.
Description
Protective Services are set of programs and services designed toprevent abuse and exploitationamong children, youth, women, person with disability and senior citizen or toprovide treatment and rehabilitationto victims and survivors of abuse and exploitation.
Description
Protective services are provided both in thecommunity and residential carefacilities. Community based services arepreventive,rehabilitative and developmental programsand initiatives that mobilize/utilize the family and community to respond to a problem, need, issue or concern of children, youth, women, person with disabilities, older persons and families who are in need and are at-risk.
PSU
COMMUNITY LEARNING CENTERSHELTER ASSISTANCESTRENGTHENINGTHE PWDSSPSFWOMEN AND CHILDREN IN ESP. DIFFICULT CIRCUMTANCESCORE SHELTER
GPBAPPROVED PROJECTS
INFRASTRUCTURE PROJECTS- Construction or repair of day care centers- Construction ofBahayPag-asafor CICL- Construction of women crisis center (with designated rooms for each cases of women and girl-child abuses)- Construction of evacuation centers- Establishment of Regional Sheltered Workshop and Area Vocational Rehabilitation Center
CAPABILITY BUILDING PROJECTS
Continuous capacity building of day care workers and SNP workersProvision of ECCD learning materials for DCCs and Supervised Neighborhood PlaygroupsCapability-building of social workers along management of different cases
MODALITIES – IMPLEMENTING UNITS
LGUNGO /PO/CSOCOMMUNITY/BARANGAYDSWD
IMPLEMENTING PROCEDURES
LOCAL GOVERNMENT UNITQUALIFICATIONSEAL OF GOOD HOUSEKEEPINGNO UNLIQUIDATED CASH ADVANCEPUBLIC FINANCIAL MANAGEMENT (PFM) IMPROVEMENT PLAN as determined by DBMTECHNICAL CAPABILITY
Implementing Procedures
a.Validation of ProjectsThe DSWD Field Offices shall validate the programs/projects proposed by the LGUs in their Local Poverty Reduction Action Plan (LPRAP)LGUs which are eligible to implementGPBprojects must submit the following documents as basis for fund release base on the JMC:Project ProposalWork and Financial PlanTerms of ReferenceDetailed estimatesDeed of donation or certificate of land availability for infrastructure projects
Implementing Procedures - LGU
b. MOA SigningA Memorandum of Agreement (MOA), shall be executed by the FO with the LGUs to define the roles and responsibilities of each party and the procedures in the implementation of the program.
DSWD-LGU MOA
Assignment of focal person/staff to implement the projectsRegularly monitor the project/conduct regular meeting LPRATSubmit liquidation reports to include pictures/cert. of project completion
DSWD-LGU MOA
Submission of work program /schedules for implementationSubmit regular reports/updates in the implementationOpening of a separate trust fund account for theGPBprojectProvision of local counterpart, if possible
NGO/PO/CSO AS IMPLEMENTING UNIT
The region should select the NGO following the guidelines on the transfer of funds to NGOs.Submission of documentsProject proposal –( basing on the previously submitted PP by LGU)Partnership agreement with LGU-Land availabilityDetailed estimatesWork programTerms of reference
DSWD- NGO/PO/CSO MOA
MOA SIGNING (TRIPARTITE)DSWD FIELD OFFICENGO/PO/CSOLGUContentIdentification of focal person/staff who will implement the project in coordination with the LGU-MSWDOConduct of social preparation
DSWD-NGO/PO/CSO MOA
Submission of work program /schedules for implementationSubmit regular reports/updates in the implementationOpening of a separate trust fund account for the BUB project
ACTIVITIES
REGIONAL ORIENTATIONNGO STAFFLPRATRegional Orientation by the DSWD will be participated by RPRA TIMPLEMENTATIONMONITORING BY LGU/DSWDEVALUATION
ROLE OF LGUs/NGO/PO/CSO.
NGO/PO/CSOSocial preparation with the MSWDOEngage the beneficiariesSubmit regular reportsAllow TA from LPRATMember of MAT /MAT PLAN ALIGNED WITH LPRAPLGUORGANIZATION/UTILIZATION OF MAT
FUND TRANSFER
FUND SHALL BE TRANSFERRED FROM CO TO FOFO TO NGO/PO/CSOOPENING OF A SEPARATE ACCOUNT FOR THE PROJECTTRANSFER OF FUNDS BY TRANCHES70%30%
COMMUNITY/BARANGAY AS IMPLEMENTING AGENCY
Communities with no prior experience in implementing projects through a CDD approach may still be eligible to implement BUB projects provided that technical assistance is provided by DSWD and the city/municipal LGUFollow CDD guidelines
c. Fund TransferThe DSWD-C.O. shall transfer the funds in accordance to the cash program, to DSWD Field Offices in accordance with the COA Circular Number 94-013 dated December 13, 1994.es.
FUND MANAGEMENT
Institutional Arrangement
1. The Protective Services Bureau shall:Download the funds to the Field OfficesProvide technical assistance to the Field Offices in the implementation of the serviceMonitor the implementation of the BUB projects
Institutional Arrangement
1. The Protective Services Bureau shall:Ensure that the status report in the implementation ofGPBprojects i.e. budget utilization, physical targets and accomplishments are integrated in the existing monitoring and evaluation system of the agency.Provide regular report to the PRPB
Institutional Arrangement
2. The DSWD Field Office shall:Enter into a Memorandum of Agreement with the concerned LGUs or NGOs /POs,CSOs/BarangayDownload the funds to the concerned LGUs or NGOs. CSOs/BarangayProvide technical assistance to the LGUsorNGOs/POs CSOs/Barangayin the implementation of the BUB projects
Institutional Arrangement
2. The DSWD Field Office shall:Be accountable to ensure that the LGUs or NGOs, CSOs/Barangayimplementing the BUB projects shall submit regular accomplishment reports, subject to existing budgeting, accounting and auditing rules and regulationsSubmit to the DSWD-CO audited liquidation report and properly documented accomplishment report
Institutional Arrangement
3. The Local Government Units shall:Oversee and supervise the implementation of theGPBprojectsSubmit properly documented accomplishment and audited financial report to the DSWD-FOs
Reporting System
Reporting template developed by theGPBTechnical Working Group shall be used.TheGPBfocal person shall prepare the report and submit to the DSWD Field Office on a quarterly basis.The DSWD Field Office shall prepare and submit quarterly report on the program implementation to the PSB for consolidation.
Monitoring and Evaluation
Post evaluation shall be conducted to determine the outcome of the program based on the set objectives.
DSWD AS IMPLEMENTING AGENCY
VALIDATION OF LGU PROJECTSMOA with LGU spelling out LGUs roleSUBMISSION OF DOCUMENTS by the LGUFORMULATION OF WORK PROGRAM/WORK SCHEDULES WITH LGUs
DSWD
INFRASTRUCTURE PROJECTSConduct bidding for infrastructure projectsPayment of the submitted project proposal to the contractorMonitor building construction in coordination with the LGUCAPABILITY BUILDING PROJECTSIdentification of participants in coordination with the LGUsConduct of capability building projects
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