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Human Resource Management Information System (HRMIS)

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Human Resource Management Information System(HRMIS)
Presentation (Part 2)ByK.Soondron(Mrs)Assistant Manager, Human ResourcesMinistry of Civil Service & Administrative Reforms13 March 2014
What is HRMIS?Why HRMIS?HOW? - Involvement of all StakeholdersHRMIS – Changes & ImplicationsConclusion
The HRMIS will consist of a central on-line database of all public officers.HRMIS is not only a human resource application system, but also a new, comprehensive and integrated approach in the management of human resources in the Public Service.
HRMIS – How ?Involvement of all stakeholders
HR Processes -Re-engineering & streamliningConsistency in HR processes (except specificities)e.g. Should applications for casual leaves be allowed in fractions(less than half)Clear demarcation of approval levelse.g. Who should approve applications for leave and at what level?Link to payrolle.g. Need to adhere to cut-off dates to ensure payments on time
HRMIS – Changes & ImplicationsInvolvement of all stakeholders
PeopleDevelopment of competencies(knowledge, skills & attitude)of userse.g. training on how to use the systemInteraction of not only HR and Finance people, but other stakeholders, with the systeme.g. RO/SO giving approval, line managers putting recommendations on application for leaves, employees submitting applications and viewing outcome thro’ self-serviceMore involvement of line managers in the management of their subordinatese.g. automated PMS
HRMIS – Changes & Implications
CulturePerception of HR functione.g. expectation that HR will take less time to process payment of allowances, passage benefits, retirement, etc. and have more time to devote to strategic issues: HR Planning, PMS,organisationaldesign, planned training and development, training needs analysis, manpower assessmentIntegration with Finance(HR & Finance no longer stand alone functionsChange in mindset of users of the systeme.g. All HR people will have to be fully conversant with the system and use the system instead of delegating to other officers
HRMIS – Changes & Implications
StructureProper identification of roles and responsibilities of users of the systemcomprising not only HR & Finance people, butTop Management, Line Managers, employees, etc…Grant of levels of accessdepending on the role assigned to the user for security purposes
HRMIS – Changes & Implications
Technology“Garbage in, Garbage out”ensuring that data input in the system is clean and updated at ALL TIMES to use the system to its full potentialEnsuring provision of improved technical infrastructuree.g. providing PCs with internet facilities to all usersBuilding trust in the systeme.g. having 2 levels of validation and accountability-HR & Finance
HRMIS – Changes & Implications
The HRMIS will indeed pave the way for amodernisedCivil Service. This mega project presents itself as a big challenge as it will definitely change our old ways of doing things. Involvement, Dedication, Determination and Commitment of each one of us are the vital ingredients that will contribute towards its success and together we will reap the benefits!!!
Thank You&Good Luck!!!





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Human Resource Management Information System (HRMIS)