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Qualtrics Survey Accessibility - webaccess.msu.edu

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Native Documents vs PDF at MSU
Prepared by DCAT
February 2019
Native Documents vs PDF at MSU
1
Digital Content Provost Memo, February 2019
Guidance (no absolutes)Digital Content (books, web, documents, e.g., Word)For TeachingStudent selection of Digital Text Books OKFaculty selection requires accessibility reviewBy the FacultyCost cannot exceed less accessible equal alternativesNo endorsement implied if in D2L, or other MSU routeFaculty again responsible for accessibility
February 2019
Native Documents vs PDF at MSU
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Faculty Accessibility Questions about Digital Content(see slide 5 for details)Web Accessibility Policy LiaisonThe first line of assistanceMSU Library Office of CopyrightParticularly for Third Party MaterialsAccessible PDFs TutorialMake It Accessible or Don’t Make a PDF
February 2019
Native Documents vs PDF at MSU
3
Native Microsoft files are more accessible than beforeAnd screen readers have changed over the yearsCost – Microsoft Office Suite free to MSUSpartan 365Value – 24/7 CentralIT Help DesksupportAccessibility – Re-remediation not requiredMathTypewith MathMLsupportedVersioning –Mark as Final, Read-only locationsPreferred by RCPD, Student/Faculty AT Users, & DCAT
February 2019
Native Documents vs PDF at MSU
4
Faculty Accessibility Questions about Digital ContentBefore Adopting it for Class
Ask the publisher for their accessibility evaluationNot always trustworthy;B1G Academic Alliance; CheckWorkarounds provided? Support?Review Quizzes for Accessible Question TypesConsult with MSU ResourcesMSU Accessibility Policy LiaisonsWebaccess.msu.edu,[email protected],[email protected]
February 2019
Native Documents vs PDF at MSU
5
Students can NOT change the Faculty documentDownloaded PDF’s are easily modifiedFaculty document online (D2L, etc.) is behind Faculty loginFaculty should not release non-final documents and must announce corrections/updates to all studentsPage number citing won’t workIt’s only effective for print sources anywayStudents should understand the cite rules of each publisherPhrase use & indexing work for paper & electronic searchNo PDF’s means LESS accessibility detail to learn/do
February 2019
Native Documents vs PDF at MSU
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Extra Step for Word from D2LOn Chrome, visit the page with the Word document link, click the link, (each time) double click the download OR (open Word always) click ^ beside download and select “Always open files of this type” (to turn off: Settings > Advanced > Downloads > Clear). Other Browsers …Secret Stuff (e.g., comments, change tracking, …)In separate copy, Review > Accept All Changes, Delete All Comments in Document, (optionally) File > Info > Check for Issues > Inspect Document > Remove All (reenter Title, Author)
February 2019
Native Documents vs PDF at MSU
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The preceding slides were specifically for classDocument type by accessibility levelHTML web pages are most accessibleMicrosoft Word, PowerPoint, Excel are next mostPDF’s are least accessible and require the most effortAll document types require attention to accessibilityFor internal to MSU (behind logins) native (?+PDF)For external to MSU Native plus remediated PDF
February 2019
Native Documents vs PDF at MSU
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MSU Evaluation Protocol for WCAG 2.0 AAMicrosoft Word TutorialMicrosoft PowerPoint TutorialMathTypefor EquationsMath and Equations in D2LAccessible PDFsMore Tutorials and More on the Way
February 2019
Native Documents vs PDF at MSU
9
Always and At the Very Least,Run Internal Accessibility Checkers
Microsoft Standalone Word, PowerPoint, ExcelFile > Check for Issues > Check AccessibilityD2LFor Web Page > Edit HTML File > Check AccessibilityPDF (Adobe Acrobat Pro, or equivalent)[Tools] > Accessibility > Full Check (Plus Reading Order and Alternative Text)
February 2019
Native Documents vs PDF at MSU
10
Questions?
February 2019
Native Documents vs PDF at MSU
11

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Qualtrics Survey Accessibility - webaccess.msu.edu