Secondary Data

Secondary Data
MarlysBucherDan Smith
Secondary Consortium Data Reports
1S1 Academic Attainment in Reading/Language Arts1S2 Academic Attainment in Mathematics2S1 Technical Skill Attainment (TSA Concentrators)3S1 School Completion4S1 Student Graduation Rates (NCLB prior year)5S1 Placement*6S1 Nontraditional Participation6S2 Nontraditional CompletionEnrollment*MOHE data match beginning FY12 data collection (FY10 and FY11 sampling years)
Reports
Other Reports (current year)Career Cluster Reportby the 16 career clustersUnduplicated CountsProgram Report6 digit program codesOnly reported for those approved for each districtCourse Report6 + 2 digit course codesProvides overall unduplicated counts(Data by school, district, consortium, state)
Reporting Categories
All data reported out byGenderEthnicity (7 codes as of 2011 data)Special PopulationsIndividuals with DisabilitiesEconomically DisadvantagedNontraditional EnrolleesSingle ParentsDisplaced HomemakersOther Educational BarriersLimited English ProficiencyMigrantDuplicated or Unduplicated Data - specified in the report
Carl D. Perkins Record Layout 2011(for year 10-11 and beyond)
Data Item Spaces Placement Fill Justification NumbersSchool Year 2 1 - 2 Right Justify, leading zero fillSchool District 4 3 - 6 Right Justify, leading zero fillDistrict Type 2 7 - 8 Right Justify, leading zero fillSchool Number 3 9 - 11 Right Justify, leading zero fillMARSS ID Number 13 12 - 24 Right Justify, leading zero fillProgram Code 6 25 - 30 Right Justify, leading zero fillCourse Code 2 31 - 32 Right Justify, leading zero fillCourse Length in Minutes 5 33 - 37 Right Justify, leading zero fillGrade Received 1 38 P / NTeen (single) Parent 1 39 Y / NDisplaced Homemaker 1 40 Y / NIs a TSA Given 1 41 Y / NStudent Proficiency 1 42 P / N42 Digit Code Example:0528530104000000000000001407101504840PNNYP(140710is program code and15is the course code (see above in grid),TSA given/ student Proficient)
Other Data Elements
Valid Course ID TableProgram Approval Data Base with 8 digit code by districtStudent MARSS DataMARSS ID NumberNameTeen Parent/displaced HomemakerSpecial PopulationsMigrantGraduation/Dropout recordMCA DataRequired Assessments for Graduation
Definitions (from the IT Tables)
EligibleStudent who has take or is currently enrolled in an approved CTE course and has an active enrollment record in MARSS for thecurrent reporting year.ParticipantAn individual who has participated in career and technical education courses inone career fieldfor 100 hours or moreConcentratorAn individual who has participated successfully (passing grade) in career and technical education courses inone career fieldfor 240 hours or more
1S1Academic Attainment in Reading/ Language Arts*
Numerator:Number of CTE concentrators who have met the proficient or advanced level on the Statewide high schoolreading/language artsassessment administered by the State under Section 1111(b)(3) of the Elementary and Secondary Education Act (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State’s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education.Denominator:Number of CTE concentrators who took the ESEA assessment inreading/language artswhose scores were included in the State’s computation of AYPand who, in the reporting year, left secondary education.*FY 11 Definition uses MCA10.*FY12 and FY13 Definition will use the GRAD portion of the MCA10.
1S2Academic Attainment in Mathematics*
Numerator:Number of CTE concentrators who have met the proficient or advanced level on the Statewide high schoolmathematicsassessment administered by the State under Section 1111(b)(3) of the (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State’s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education.Denominator:Number of CTE concentrators who took the ESEA assessment inmathematicswhose scores were included in the State’s computation of AYP and who, in the reporting year, have left secondary education.*FY 11 Definition uses MCA11.*FY12 and FY13 Definition will use the GRAD portion of the MCA11.
2S1 Technical Skill Attainment*
Numerator:Number ofSecondary CTE Concentratorswithin Programs of Study selected by the state for which state-approved technical skill assessment instruments have been identified whopassany of those identified technical skill assessment instruments pertinent to the Program of Study in which concentrator status is obtained. (FY10-11, 11-12, 12-13)Denominator:Number ofSecondary CTE Concentratorswithin Programs of Study selected by the state for which state-approved technical skill assessment instruments have been identified who attempt any of those identified technical skill assessment instruments pertinent to the Program of Study in which concentrator status is obtained.* FY11 is the first year of TSA reporting for Secondary
3S1School Completion
Numerator:Number ofCTE concentratorswho earned a regular secondary school diploma during the presorting year.Denominator:Number ofCTE concentratorswho left secondary education during the reporting year.
4S1Student Graduation Rates (Prior Year Data)
Numerator:Number of CTE concentrators who, in the reporting year, were included as graduated in the State’s computation of its graduation rage as described in Section 1111(b)(2)(C)(vi) of the ESEA.Denominator:Number of CTE concentrators who, in the reporting year, were included in the State’s computation of its graduation rate as defined in the State’s Consolidated Accountability Plan pursuant to Section 1111(b)(2)(C)(vi) of the ESEA.
5S1 Placement (Prior year data)
Numerator:Number of Secondary CTE Completers who register as participating in higher education in a data match through the Minnesota Office of Higher EducationPLUS The number of Secondary CTE Completers who do not register as participating in higher education in a data match through the Minnesota Office of Higher Education but do respond positively to a survey request for information pertaining to their higher education, employment or military status.(AY: 10-11){Number of Secondary CTE Completers who register as participating in higher education in a data match through the Minnesota Office of Higher Education (FY11-12, 12-13)}Denominator:Number of Secondary CTE Completers. (AY: 10-11, 11-12, 12-13)
6S1Nontraditional Participation
Numerator:Number ofCTE participantsfrom underrepresented gender groups who participated in a program that leads to employment in nontraditional fields during the reporting year.Denominator: Number ofCTE participantswho participated in a program that leads to employment in nontraditional fields during the reporting year.
6S2Nontraditional Completion
Numerator:Number ofCTE concentratorsfrom underrepresented gender groups who completed a program that leads to employment in nontraditional fields during the reporting year.Denominator:Number ofCTE concentratorswho completed a program that leads to employment in nontraditional fields during the reporting year.
Data for FY10
Core IndicatorOVAESTATE1S1 Reading 67.00% 69.703%1S2 Mathematics 44.00% 35.28%2S1 Technical Skill* 88.33% 89.41%3S1 Completion 73.33% 98.38%4S1 NCLB Graduation** 82.00% 96.71%5S1 Placement**/*** 88.33% 48.78%6S1 NT Participation 39.00% 49.53%6S2 NT Completion 36.00% 32.50%* Proxy 2 courses ** Prior Year *** First year with MOHE Data
Data for FY11(state data not available until December 2011)
Core IndicatorOVAESTATE1S1 Reading 70.00%1S2 Mathematics 48.00%2S1 Technical Skill* 90.00%3S1 Completion 76.67%4S1 NCLB Graduation** 83.00%5S1 Placement**/*** 90.00%6S1 NT Participation 39.50%6S2 NT Completion 36.50%* TSA year 1 ** Prior Year *** MOHE Data
Negotiations with OVAE FY12-14
1S1 and 1S2 Reading & MathematicsReceived permission to use theGRADportion as of FY12 and FY132S1 Technical Skill AttainmentNew for FY11 - TSA in 5 areasAdd 8 more for FY125S1 PlacementData from MOHE6S1 and 6S2 Nontraditional DataCollecting data by courses rather than program (reviewing data - will renegotiate with OVAE)
Data Submissions for the P-File
MarchMDE submits any changes to the Minnesota Certified Software Vendors for character layoutTable C – Table of Career and Technical Education Programs and LicensesJuneDistricts CTE personnel (teacher, counselor, local designated CTE contact) should ensure that all data is available for the P-file submission (appropriate programs/courses, course length in minutes, proficiency status for the courses, TSA identifier, and TSA proficiencyMDE web submission site is opened
Data Submissions for the P-File continued
Early June through the end of SeptemberP-files submitted to MDE via the web based submission(*Written directions are provided to all identified district personnel who download the data file - 1 per district)MARSS errors are reported back to the local districts and Consortium CoordinatorsBeginning in August, MDE sends out reminders of data download status to all identified district personnel and 26 Perkins secondary consortium coordinatorsSeptember MDE phones all districts who have yet to complete the data submissionSeptember 29, 2011:WEB SITE CLOSES FOR FY11 CARL PERKINS DATA SUBMISSION
Data Submissions for the P-File continued
October – Updates for the FY11 MARSSdata aredue to MDENovember – Initial data is examined for accuracyDecember – Data is due to OVAE via EDENJanuary – *Data Reports available for district download. Consortia directors should ask the local district personnel for copies of the district reports. (*Written directions are provided to all identified district personnel who download the data file - 1 per district)February – plan for changes for next fiscal year

Questions and Comments can be sent to:marlys.bucher@state.mn.usAn FAQ will be set up on the MnSCU web site under events for each Webinar.
Upcoming Professional Development Events
http://www.cte.mnscu.edu/professionaldevelopment/index.htmlPerkins Accountability II - Postsecondary WebinarSept. 29, 20112:00 p.m. - 3:00 p.m.Annual Perkins Consortium Coordinators MeetingNovember 9, 2011Hennepin Technical College, Brooklyn Park, MNFall Career & Technical Education ConferenceCTE: Learning that Works for MinnesotaNovember 10, 2011Crowne Plaza West, Plymouth, MN
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